Privacy Policy of the Community Organization "History in Hands"

Last updated: 20.10.2024

The Community Organization "History in Hands" (hereinafter – "Organization") respects your privacy and is committed to protecting your personal data in accordance with applicable legal requirements, including the General Data Protection Regulation (GDPR). This privacy policy explains what data we collect, how we use it, protect it, and what rights you have regarding your personal data.

1. What data we collect

We may collect the following categories of personal data:

• Personal Information: Name, surname, email address, phone number, address.
• Website activity information: Page visits, time spent on the website, IP address, browser type, access time.
• Volunteer and organization member data: If you are a volunteer or a member of our organization, we may collect additional information such as your workplace, skills, or previous volunteer experience.
• Event participant data: We may collect information related to event registration, including your contact information and participation details.
• Donor data: If you make a donation, we may collect information related to your payment details, contact information, and donation amount.
• Other information: Information you voluntarily provide through feedback forms or newsletter subscriptions.

2. Purpose of processing personal data

We primarily collect and process personal data to provide you with information services through our website and to fulfill the statutory goals of the Community Organization "History in Hands." Specifically:

• Donation-related data: We process this data to fulfill the provisions of the Public Offer for a Charitable Donation and the Organization's statute. This includes fulfilling our reporting obligations, ensuring the targeted use of donations, and informing you about how we use the funds.
• Potential partner, volunteer, and non-financial assistance data: We collect this data to contact you to discuss potential forms of cooperation, suitable terms, and interaction methods. We also process this data to further involve you in our charitable activities aimed at supporting society and specific categories of individuals.
• Data of people in need of assistance: We process this data to receive and handle your request for assistance within the statutory goals of our Organization. This includes providing help based on your request and promoting the Organization's charitable activities both in Ukraine and abroad.
• Other inquiry-related data: We process this data to provide comprehensive answers to your inquiries, ensuring proper communication and support in interacting with our Organization.

3. Legal grounds for data processing

We process your personal data based on the following legal grounds:

• Performance of contractual obligations: We collect and process data to fulfill contractual obligations set forth in the Public Offer for a Charitable Donation and the Organization's statute.
• Consent: We process the data you provide to us through website forms based on your consent, granted before submitting the relevant data.
• Protection of vital interests: In cases where necessary, we may process data to protect the vital interests of the data subject.
• Processing of banking data: We process the data of recipients of funds, including banking details, based on concluded agreements to provide charitable assistance in accordance with the Organization's statutory goals.
• Other inquiries: We process personal data provided when contacting us via email or other communication methods to provide comprehensive responses.
• Legitimate interests: We may process personal data to protect our legitimate interests, including ensuring security and performing internal administrative processes.

4. How we protect your data

We apply modern technical and organizational measures to protect your personal data from loss, unauthorized access, alteration, or disclosure. Only authorized individuals within the Organization who handle data protection have access to your data.

5. Data transfer to third parties

We do not sell your personal data to third parties. However, to provide quality services and support the functionality of our website, we may transfer your personal data to the following parties:

• Employees, contractors, and volunteers: We may transfer your data to our employees, verified contractors, partners, or volunteers to perform their functions under the appropriate agreements.
• Charitable organizations and foundations: We may transfer your data to charitable organizations, foundations, and other non-profit organizations both in Ukraine and abroad (including EU and US countries).
• Third-party services: We engage trusted third-party service providers to support the operation of the website and organize our activities effectively, such as cloud storage services, business analytics services, and payment systems. They have limited access to your data within the framework of relevant agreements.
• Legal compliance: We may disclose your personal data to comply with legal requirements or upon official requests from government authorities.

6. Data retention period

We retain your personal data only as long as necessary to achieve the purposes for which it was collected, as well as to comply with legal requirements. Specifically:

• Donation-related data: We retain this data for 3 years after the donation to fulfill reporting obligations to donors and regulatory authorities.
• Volunteer and non-financial assistance data: We retain this data during our communication and for 1 year after its completion.
• Data of people in need of assistance: We retain this data during the provision of assistance and afterward, as necessary for reporting and fulfilling the Organization's statutory goals.

To determine the appropriate retention period for your data, we consider the volume, nature, and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, and the purposes for which we process the data.

7. Your rights

You have the following rights regarding your personal data:

• Right to access data;
• Right to rectify inaccurate data;
• Right to erasure ("right to be forgotten");
• Right to restrict processing;
• Right to data portability;
• Right to withdraw consent for data processing (if applicable).

To exercise your rights or obtain additional information, you can contact us using the contact details provided below.

8. Cookies

We use cookies to improve your experience on our website. You can manage cookie settings through your browser.

9. Changes to the privacy policy

We may update this privacy policy from time to time. We will notify you of changes on our website or through other communication channels.

10. Contact information

If you have any questions about this privacy policy or wish to exercise your rights, please contact us:

Community Organization "History in Hands"
Email: historyinhandua@gmail.com
Phone: 068 554 50 50
Address: Ukraine, Rivne, str. Vidinska 10